GUFF 2019 — Australasia to Europe

What is GUFF?

GUFF was created in 1979. Known as the Get Up-and-over Fan Fund or the Going Under Fan Fund, depending on which direction it’s running, GUFF exists to provide funds to enable well-known fans from Australasia and Europe to visit each other’s national (or other) conventions and get to know each other’s fandoms better. GUFF, like other fan funds, exists solely through the support of fandom. The candidates for each trip are voted on by interested fans, and each vote is accompanied by a monetary donation. These votes, and the continuing generosity of fandom through auctions and other donations, are what make GUFF possible.

Who may vote?

Voting in the race to send an Australian/New Zealand fan to Worldcon in Dublin, Ireland, in August 2019 is open to anyone who was active in fandom prior to January 2017. For a vote to be valid it must be accompanied by a contribution at least GBP6, EUR7, AUD10, NZD10 (or the equivalent in other currencies) to the fund. Larger contributions are encouraged and will be gratefully accepted. Only one vote per person is allowed. You must sign or otherwise verify your ballot, but your vote will not be made public.

Voting Details

GUFF uses a preferential ballot system, which guarantees automatic runoffs until a majority is obtained. You rank the candidates in order of your preference. If the leading first-place candidate does not have a majority of votes after the first round of counting, the first-place votes for the lowest-placed candidate are discarded, and the second-place votes on those ballots are counted as first-place votes for the candidates concerned. This process is repeated until one candidate has a majority of all the votes cast. Votes for second and third place candidates are therefore important, but you may not rank any candidate in more than one position on your ballot.

Hold Over Funds. This choice, like ‘No award’ in award balloting, gives you the chance to vote for no GUFF trip in 2018 if for any reason the candidates do not appeal. Hold over funds may be voted for in any position on the ballot.

No Preference. This choice is for voters who do not wish the GUFF trip to be held over, but who either cannot or prefer not to decide between the candidates.

Write-in. To vote for someone who is not listed as a candidate, use this choice and write their name on the line below.

Donations

GUFF gratefully accepts your freely given money and material for auction. If you’re not eligible to vote, or for some reason you don’t wish to vote, why not donate anyway? All funds are used to pay for the GUFF trips, current and future.

Candidates

Each candidate has posted a bond of AUD 25 and promises if elected that barring force majeure they will travel to attend the Worldcon in Dublin, Ireland (15-19 August). There is an option for the delegate to also attend the Eurocon (Titancon, in Belfast, Northern Ireland, on 22 to 25 August). Candidates have also provided nominations from local and European fans and a short platform displayed below.

How to cast your vote

You can vote below on this page or complete and send this ballot form (PDF) to an administrator:
via email to Marcin Kłak on guffeurope@gmail.com (postal address on request)
or Donna Maree Hanson, PO Box 6445, Conder, ACT, 2906, Australia or email donnamareehanson@gmail.com

Votes are not valid unless accompanied by a contribution of at least GBP6, EUR7, AUD10, NZD10, or an equivalent amount in other currencies. You can pay by Paypal, credit card, cheque, money order, or bank deposit. See below for instructions.

Voting ends 22 April 2019 23:59 BST

Candidates

Lynelle Howell (New Zealand)
Hi, my name is Lynelle Howell and I’m a fan. I’ve been actively involved in fandom for over 20 years at both local and national level. I’ve chaired two natcons, helped set up SFFANZ (the Science Fiction and Fantasy Association of New Zealand). I have administered the Sir Julius Vogel Awards (SJVs) for more than 10 years. I’m currently the FFANZ (Fan Fund of Australia and New Zealand) administrator and am on the Executive for CoNZealand, the 78th worldcon in 2020.
I’m running for GUFF as I’m keen to attend more international conventions (including Eurocon and Dublin 2019) and meet new friends
Nominators: Australasia – Norman Cates (NZ), Julian Warner (Aus), Lorain Clark (NZ) and Roman Orszanski (Aus)
Europe – Kylie Ding (UK) and James Shields (Ireland)

Simon Litten (New Zealand)
I am a New Zealand fan with 30 years involvement in organised fandom, having helped found and served on the committee of both the local SF club and NZ’s national SF body SFFANZ.
I have helped organise two national SF conventions; and have served on a Hugo awards subcommittee for the “best series” category.
I enjoy travelling and meeting fans from other countries.
I would be honoured to be the GUFF delegate and to represent antipodean fandom at the Dublin WorldCon.
Nominators: Australasia – Lucy Sussex (Aus), Gillian Polack (Aus) and Ross Temple (NZ)
Europe – Nina Horvath (Austria), Claire Brialey (UK) and Esther MacCallum-Stewart (UK).

Nicole Murphy (Australia)
I love conventions! Since joining the committee for Conflux 1 in 2002, I’ve sat on the committee for 9 out of 14 Confluxes (including chairing Conflux 4, co-chairing Conflux 9 and after a break, programming Conflux 14). Additionally, I’ve run a couple of online mini-cons and convened the Aurealis Awards twice. Today I’m employed as a professional conference organiser! I look forward to meeting amazing Dublin Worldcon and Belfast Titancon participants and, in particular, the opportunity of bringing my experience, creativity and Australian sense of humour to GUFF. We will most definitely have a ball!
Nominators: Australasia – Cat Sparks (Aus), Kaaron Warren (Aus) and Rose Mitchell (Aus)
Europe – Jukka Halme (Finland) and Mihaela Marija Perkovic̒ (Croatia).

Online ballot

Voting deadline is 22 April 2018 at 23:59 BST.

Note: This ballot is sent to an email address at the Ozfanfunds website, from where it is automatically forwarded to the GUFF administrators, Donna Maree Hanson and Marcin Kłak.

Your name*:  
Address:  
 
City:  
State/Province:  
Zip/Postal Code:  
Country*:  
Phone number:  
E-Mail*:  
 * Required  
 
If you think your name may not be known to the administrators, then for your vote to be counted please give in the space below the name and contact details of an active fan (not a fan group, a candidate, or one of their nominators) to whom you are known and who is known to an administrator.
 
Reference Name:  
Reference Email or Address:  
 
Please indicate your voting preference below. Use only the numbers 1 to 5 (1=first choice); do not repeat any numbers. You do not need to number every choice. Then select the “I have read and agree with the Privacy Notice” checkbox and click the small “Vote” button below the boxes.
 
  Lynelle Howell
  Simon Litten
  Nicole Murphy
  Hold over funds
  No Preference
  Write-in:
 
I have read and agree with the Privacy Notice below.

 

Voting contribution

Votes are not valid unless accompanied by a contribution of at least GBP6, EUR7, AUD10, NZD10, or an equivalent amount in other currencies.

To pay by Paypal or credit card, please log in to your account and send the money to one of the following addresses.

  • Pay Marcin Kłak in EUR or GBP: guffeurope@gmail.com
  • Pay Jean Weber (on behalf of Donna Maree Hanson) in AUD: guff2018@ozfanfunds.com

Please note during the payment process (the location varies; typically ‘Add a note’ or ‘Email to recipient’) that the payment is for GUFF 2019.

OR use one of the Paypal buttons below.

To pay by cheque or bank deposit, please contact Marcin or Donna for account details.


Privacy Notice

Our primary website address is: http://ozfanfunds.com/?page_id=6. This site together with others linked there are devoted to the GUFF Fan Fund and is a part of the bigger site (http://ozfanfunds.com/) devoted to all Fan Funds in Australia and New Zealand. The owners of the GUFF part of the portal are current administrators of the GUFF: Donna Maree Hanson and Marcin Kłak. They can be contacted at their respective e-mails: donnamareehanson[AT]gmail[DOT]com and guffeurope[AT]gmail[DOT]com

What personal data we collect and why we collect it
Online Ballot form and Paper Ballot form
When you are filling in the Ballot we collect all your data provided there. This data is used to confirm eligibility for voting and to count the votes as per GUFF rules.

Cookies
The cookie settings on this website are set to “allow cookies” to give you the best browsing experience possible. If you continue to use this website without changing your cookie settings or you click “Accept” below then you are consenting to this.

Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

You may be able to set your web browser to alert you when a cookie is being used, and may use your browser to accept or reject the cookie; additionally, you may also disable the cookie feature on your browser entirely. However, disabling cookies may prevent the website from remember your preferences or registration details for a future visit.

Who we share your data with
For the votes calculation we are using Google Spreadsheet Document to allow both GUFF administrators to access and verify information. Limited, trusted observers may also see the content of the spreadsheet to complete counting checks or provide other information.

The document contains minimal required information namely your name, amount donated to the GUFF and the vote itself.

We only share this information in a non-identifiable way for the purpose of determining who has won the GUFF race, such as total votes received, preference allocation, the winner of the vote and total funds received for reporting and accountability purposes. We do not publish the names of voters but may be required to reveal geographical information.

How long we retain your data
Data from Ballots are stored for one year after the announcing of the results of the GUFF race. Afterwards data is being removed by:
a) removing of the e-mails that contain your data
b) removing the Google Drive files that contain your data
c) Shredding paper ballot forms

Rights over retained data
If you have provided any data to us, you can request we send you a copy of that data. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes such as vote tallies and related emails.
We can delete names from the data if required after the votes have been announced and replace your name with words ‘verified SF fan’ in the record.

If you request us to remove your data provided in the Ballot (online or paper) before the results are tallied in April 2019, we will have to exclude your vote from the results’ calculation.
Please tick the box on the voting form above if in agreement with the terms in the privacy notice.


This ballot was authorised by Donna Maree Hanson and Marcin Kłak and prepared by Jean Weber.

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